When you’re planning a wedding, party, or corporate event in Hampshire or Dorset, getting your schedule right can make a big difference. Whether it’s a countryside barn wedding in the New Forest or a coastal celebration in Bournemouth, having a well-planned timeline helps everything run smoothly. But the truth is—events rarely go exactly to plan.

That’s where our bands come in. At Intergalactic Party Co., our function bands are not only professional and talented—they’re flexible, calm under pressure, and ready to adjust to your day as it unfolds. Whether your event is running on time, ahead, or behind (as they often do), we’re here to keep the good vibes flowing.

How Much Time Do Bands Need?

Arrival and Setup Time
Our bands usually arrive 90 minutes to 2 hours before their performance start time. This gives us plenty of time to load in gear, set up, and run a proper soundcheck. If your venue is tricky to access or you’ve booked a larger lineup, we may need a little more time—but we’ll always coordinate this with you in advance.

Pack Down and Departure
Once the final song has played, it takes about 45 minutes to an hour to pack down, depending on the venue layout. So if your band finishes at midnight, you can expect us to be clearing out by around 1am.

Things Don’t Always Go to Plan—and That’s Okay

If there’s one thing we’ve learned from performing at hundreds of weddings and events, it’s that timings shift. Speeches go on longer than expected, the cake gets cut late, the first dance is delayed—and sometimes the best moments happen because things didn’t stick rigidly to schedule.

That’s why our bands remain totally flexible. We can:

Delay our start time if your event is running behind

Shorten or extend sets if needed

Work around last-minute changes without stress

We’re here to enhance the atmosphere, not add pressure.

Tips for Building a Realistic Event Schedule

If you’re planning an event in Hampshire or Dorset and want to ensure everything flows well, keep these simple tips in mind:

Add buffer time around speeches, meals, and transitions

Share the band’s setup and arrival times with your venue or planner

Don’t pack the timeline too tightly—leave room for spontaneity

Communicate any changes to us early—we’re here to help

Most importantly, enjoy the moment—we’ll handle the music

Got Questions? We’ve Got You Covered

For more details on logistics, setup, and what to expect on the day, check out our FAQs.

Whether you’re hosting a wedding in Winchester, a birthday in Southampton, or a corporate bash in Poole, our mission is simple: to make your night unforgettable with live music that fits perfectly with your event—no matter what happens on the day.

Ready to get planning? Get in touch with us and we’ll help you build the perfect musical timeline.